Process stages
The activities Maitero maps and reviews.
- Vendor setup
- Requisition
- Approval
- Purchase order
- Receiving
- Vendor bill
- Payment
- Spend analysis
Business Process
Procure to Pay
Procure to Pay includes vendor onboarding, purchase requests, approvals, purchase orders, receiving, vendor bills, three-way match, payments, and spend reporting.
Departments involved
Teams that typically own or influence the process.
- Procurement
- Finance
- Operations
- IT
- Legal
Systems involved
Systems and data sources commonly connected.
- ERP
- procurement
- expense
- payments
- inventory
- reporting
Risk and improvement areas
Common problems, controls, automation, and reporting needs.
Common problems
Symptoms that create ERP friction.
- Email approvals
- late bills
- weak purchase controls
- manual three-way match
- poor spend visibility
Common control risks
Control points that need system support.
- Vendor approval
- approval limits
- three-way match
- payment controls
- segregation of duties
Automation opportunities
Where workflow and integration can remove manual work.
- Purchase approvals
- PO matching
- invoice capture
- payment files
- spend dashboards
Reporting requirements
Outputs the process must support.
- Spend by vendor
- open POs
- accruals
- payment timing
- budget variance
Maitero approach
Review the current state, define future-state requirements, connect systems, and produce deliverables.
- Process map
- requirements matrix
- controls and reporting view
- optimization roadmap
Recommended services
Services commonly tied to this process.
- Business Process Review
- Integration and Automation
- Internal Controls and Compliance
Next step
Need a clearer ERP process?
Maitero can review the process, identify system gaps, and define practical next steps.